Here’s a question from a board member: is it discrimination when the other board members all get a key to the office and I don’t?
Answer, probably not. There is no law in California that requires a board to approve giving all directors a key to the office. In fact, the more keys that are distributed, the more problems are likely to develop. Lost keys, more copies, more chance of carelessness, etc. And it is up to the Board to decide who gets keys.
Directors do have a right to see all association records per the California Corporations Code - with some exceptions driven by case law – but that doesn’t mean at any time of day or night or that a key must be given to provide access. Viewing and copying can be arranged during business hours.
I do not know all of the fact about this situation when the question was posed to me, but if I were asked to opine on this question, I would advise limiting tightly access to the office and files, as tightly as reasonable, maybe two keys provided, one main access key with someone having a back up key. Wow, otherwise I can see it now – a situation ripe for identity theft or other unanticipated problems arising because of too many keys, too much access, too many opportunities for key theft or misuse by uninvited intruders.